What Kind of Files Can Be Uploaded to Ewu
Q. What is Google Drive?
A. Google Drive is a file hosting service where you tin can store, share, and sync your work files from whatever device. Yous tin can even work on Role and Google documents with others at the same time. Google Drive makes information technology piece of cake to manage your work files, share them, and collaborate with others from any device.
Q. Does EWU It recommend Google Drive or Microsoft OneDrive?
A. IT supports both solutions and has no plans to end support for either product or crave anyone to migrate from OneDrive to Google Drive or vice versa. In general, though , we recommend Google Bulldoze over OneDrive for a few reasons, including:
- Google Drive is supported on more platforms
- Google Shared Drives are easier to use and sync than OneDrive Shared Libraries
Notwithstanding, circumstances vary, so delight consult your IT Coordinator (faculty/staff) or the Aid Desk for more guidance.
Q. Why should I consider switching from NetStorage (the N: and Southward: drives) to OneDrive or Google Drive?
A. Both OneDrive and Google Drive offer considerably more features than NetStorage currently or volition ever provide, including:
More storage. Google Bulldoze storage is now limited due to changes by Google to Workspace. OneDrive has 1 TB of personal storage (OneDrive shared libraries offering effectively unlimited storage). NetStorage personal drives take 10GB of storage and shared folders are also limited.
Accessible from anywhere and anytime. Google Bulldoze and OneDrive can be accessed from the spider web, mobile devices, or any Mac and PC. By comparison, NetStorage is simply accessible when on-campus or past using the VPN and mapping a drive using the SMB protocol.
Real-time collaboration. With Google Drive or OneDrive, multiple people can work on a certificate without having to constantly email the latest copy. Instead, anybody has always has access to the latest version. NetStorage does not accept this capability and never volition.
Automatic Versioning. With Google Drive and OneDrive, changes to documents are saved automatically. If you, or someone y'all've shared the file with, makes a mistake, yous can easily and safely revert to an earlier version (or even make a copy of an earlier version). NetStorage offers limited ability to restore documents through snapshots, which are but periodically taken throughout the day.
Sharing. Google Drive and OneDrive offer robust options to share documents and files with other EWU faculty, staff, and students and external collaborators. NetStorage offers limited options to share documents and files internally, requiring you lot to utilize our spider web tool to manage access. NetStorage does not allow you to share documents with external collaborators.
Automatic sync and fill-in. When you use Google Drive or OneDrive, your files are automatically synchronized and backed up to Google and Microsoft's servers. Past comparison, your computer'due south files are merely backed up if you are either working with them directly on the NetStorage servers or if you manually copy them in that location.
Q. Practise I accept to convert my Function files to Google formats?
A. No. While there are advantages to using Google formats, Drive supports any file type and includes editing capabilities for native MS Function file formats (note, some features are not supported).
Q. What's a Google Shared Bulldoze?
A. "You can use shared drives in Google Drive to store, search, and access files with a squad. Shared drive files belong to the team instead of an individual. Even if members get out, the files stay in place so your team can go along sharing information and work anywhere, from any device." To learn more most Google shared drives, visit the Google Assistance Eye .
Q. How much storage space do I get?
A. Google Drive is in the process of revising their storage policies.
Q. How exercise I access my Google Bulldoze?
A. To access your Google Bulldoze, go to inside.ewu.edu and click on the Google Bulldoze link. Or, from any 1000 Suite awarding, click the grid icon in the upper correct corner and select Bulldoze. If you lot have the Google Drive File Stream installed on your computer or mobile device, just launch the app or admission the Google Drive folder in the Windows Explorer or macOS Finder. For instructions on installing and using the Google Drive File Stream customer, meet thiscommodity .
Q. Exercise I need to be connected to the VPN to access my files as I do with NetStorage?
A. No, you can work online with your files or synchronize files between computers or mobile devices and Google Drive with only an Cyberspace connection.
Q. What devices does Google Bulldoze support?
A. Google Drive is available for Windows, macOS, iOS and ipadOS, Android, and ChromeOS.
Q. Does Google Bulldoze support Outlook?
A. Yes, information technology is supported on Windows and on the web. Information technology is not supported on macOS. Learn more than in our knowledge base article .
Q. What does it mean to Sync data to my local estimator?
A. Syncing your data ways that you will take a re-create on a local reckoner also as in the cloud. You can easily save documents straight into your local binder. The information is then "copied up" to the cloud.
Q. What is file streaming?
A. With Google Bulldoze file streaming, your files are stored on the cloud instead of your computer and any changes you make are automatically synchronized with the cloud for quick piece of cake admission from any device that supports Google Bulldoze (including mobile phones, tablets, other computers, or the web). Merely the files that yous access are downloaded to your computer, saving storage space on your estimator and assuasive you to access your Google Drive or shared drive folders without having to synchronize every file and folder showtime.
Google Bulldoze File Stream is supported on both Windows and macOS.
For instructions on installing the Google Drive File Stream client, see thisarticle .
Q. What'southward the difference between Fill-in and Sync and Google Drive?
A. Google has merged these products into a unmarried Google Drive client for personal and enterprise accounts.
Q. How practise I make all files in my Google Drive available offline?
A. By default, only the files you lot've previously accessed from your computer volition be available if you go offline. To brand all of your files accessible offline, right-click on a file or binder and select Available Offline nether the Drive File Stream bill of fare. Note that doing so will store a copy on your computer, using up more than of your difficult drive infinite. In full general, we do not recommend you do this, considering, with unlimited storage, your Drive can get very big.
Q. Can I put sensitive information on Google Drive? Does Google Bulldoze comply with FERPA or HIPAA?
A. Google Bulldoze is a cloud-based storage solution that is a function of 1000 Suite. The data is stored off-campus in a non-university owned data middle. Eastern Washington University has an understanding with Google that protects information, making it safety for sensitive data. Files are encrypted both at balance (in Google Drive storage) and in transit (between your workstation and the cloud). Thou Suite is FERPA compliant. It is not HIPAA compliant. For HIPAA compliance, employ OneDrive instead.
Q. How practise I create a new folder?
A. From a web browser, click the +New button in the upper right and choose Binder. If yous take the Google Drive File Stream client installed, you can create a new folder only like you commonly would on your local estimator.
Q. How practice I upload a file?
A.You tin upload a file or document past logging on to your account with a browser, and dragging/dropping a file into your Bulldoze or Shared Drive. If you have the Google Drive File Stream client installed, you can add a new file simply like you normally would on your local computer.
Q. How practise I share a file or folder?
A. To share a file or folder, select the certificate, file, or binder in Google Bulldoze on the spider web and then click the Share button in the upper right. Enter the names or e-mail addresses you wish to share the file with. For faculty, staff, and students, use their username@ewu.edu(sometime @eagles.ewu.edu addresses volition not work).
Note, you cannot share folders within a Shared Drive, only files. This is by pattern and non a bug. In those cases, just create a new Shared Bulldoze instead.
Q. Can I share a file or folder with someone outside of EWU?
A.Aye, you'll just need their email address.
Q. How practise I tell who I have shared a document with?
A. South elect the certificate, file, or binder in Google Drive on the spider web and and then click the Share push button in the upper right. Y'all tin can see who y'all have shared a file with from here. Click the Advanced link at the bottom of the window to see additional details. Shared documents volition this icon
displayed adjacent to them.
Q. Can Google Drive do existent-time online collaboration?
A. Yes, Google Drive can practise existent-time online collaboration. You have to open up the document using Google Drive on the web. In the upper right-paw corner, you volition see when someone you shared the document with is also editing. You will run into any changes or comments while the other person is typing.
Q. Can I create a new document in the browser?
A. From a web browser, click the +New button in the upper right and choose the appropriate certificate type (Docs, Sheets, Slides, etc.).
Q. What happens when I delete a file? Can I get it back?
A. When you delete a file, information technology goes into the Trash indefinitely. If yous empty the Trash, it gets deleted permanently. To recover a deleted file, in Google Drive, click the Trash icon on the left and and so select the certificate(s) you want to restore. To end restoration, click the Restore push in the upper right.
Q. Are at that place any training resources available?
A. Yes. There are videos in LinkedIn learning, which is available to all kinesthesia, staff, and students. Y'all tin also visit the Google Help Centre for more data.
Source: https://support.ewu.edu/support/solutions/articles/10000044472-google-drive-faqs
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